Clocking in lets employees start and end their workday from their Sage HR dashboard. These times automatically appear on their timesheets, making it easier to track working hours accurately.
📌TIP: You can also let employees clock in using the mobile app.
To show clocking in on an employee dashboard:
You need the Timesheets module
Turn on clocking in under Time clocking settings
Add the employee to a timesheet group
📎 NOTE: Only users with Admin or Timesheet Admin access can complete these steps.
Turn on clocking in
If you want employees to clock in and out using the dashboard widget, you can turn this on in just a few steps.
Click your name in the top right, then click Settings.
In the settings menu, click Timesheets, then click Time clocking.
Select Enable time clock.
Click Save.
Now that you've enabled the time clock, it's available to all employees who are in timesheet groups.
Time clock rounding
This setting controls how the system rounds clock‑in times down.
Choose one of these options:
1 minute
5 minutes
10 minutes
15 minutes
EXAMPLE: If you set this to 5 minutes, the system rounds each clock‑in time down to the nearest five minutes:
An employee clocks in at 18:03, and the system records 18:00
An employee clocks in at 18:06, and the system records 18:05
An employee clocks in at 18:14, and the system records 18:10
The system always applies the selected rounding rule when recording clock‑in times.
Click your name in the top right, then click Settings.
On the settings menu click Timesheets, then click Time clocking rounding.
On the Time clocking rounding dropdown, select the number of minutes you want clocking in to round to.
It always rounds down the number.
Automatically clock people out
This setting lets you choose how long the system waits after someone clocks in before it clocks them out automatically. This helps when someone forgets to clock out.
EXAMPLE: You set the following configuration.
Automatically clock out after 12 hours from clock in time.
John Doe clocks in at 09:00 and forgets to clock out; the system will clock John out at 21:00.
Alerts
This setting shows warning icons on timesheets when employees manually change their clock‑out times.
Use this to spot edited entries, such as when someone adjusts hours to hide late starts or extra time worked.
Turn the setting on or off using the slider, then click Save.
Enable employees to clock in using the Sage HR app
After you finish setting up clocking in, you can let employees clock in and out using the Sage HR mobile app.
📌TIP: You can set up mobile clock-ins to work with geofencing.