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Permission levels in Recruitment

An overview of the permissions for recruitment group roles; Group administrator, Hiring manager, Interviewer, and External recruiter.

Oliver Cook avatar
Written by Oliver Cook
Updated this week

Sage HR's flexible "Group" setup helps to configure permissions exactly as you need.

You can nest each group under another group to allow setting up a hierarchical structure of permissions.

Each group can have employees with the following access levels:

  • Group administrator

  • Hiring manager

  • Interviewer

  • External recruiter

📎NOTE: An External recruiter can only see the specific jobs they are helping to recruit for. They can only see applicants they have uploaded to the account (i.e. they can't see applicants who apply through a job board or careers page). External recruiters can see an applicant's Timeline and perform some basic actions. They can't evaluate candidates (scorecards) or see scorecard evaluations from the internal team.


List of permissions for all access levels

Group administrator

Hiring manager

Interviewer

External recruiter

📎NOTE: Automatically has same admin access for sub-groups.

Settings > Group

Can see and manage their groups and sub-groups.

❌

❌

❌

Settings > Pipeline

❌

❌

❌

❌

Settings > Score cards

❌

❌

❌

❌

Settings > Email templates

❌

❌

❌

❌

Access to all positions

Only their group positions and subgroups

❌

❌

❌

Access to their group positions

✅

❌

❌

❌

Access to specific positions

Their group and sub-groups.

Only ones they're assigned to.

Only ones they're assigned to.

Only ones they uploaded.

Add new position

Only when a position is assigned to one of their groups.

❌

❌

❌

Edit position

Only when a position is assigned to one of their groups.

❌

❌

❌

Delete position

Only when a position is assigned to one of their groups.

Can only archive.

❌

❌

Add new pool

✅

✅

❌

✅

Edit pool

✅

✅

❌

Only their own pools.

Delete pool

✅

✅

❌

Only their own pools.

Access to applicant profile

✅

All applicants to their assigned positions.

All applicants to their assigned positions.

Only applicants they uploaded.

Add new applicant

✅

✅

✅

✅

Edit applicant profile

✅

✅

❌

Only applicants they uploaded.

Fill custom fields in applicant profile, even if hidden from Interviewers and external recruiters

✅

✅

Only applicants they're an interviewer for.

Only applicants they're recruiter for.

Delete applicant profile

✅

✅

❌

Only applicants they uploaded.

Drag applicants in pipeline

✅

✅

❌

❌

Copy applicant

✅

✅

❌

❌

Move applicant

✅

✅

❌

❌

Disqualify applicant

✅

✅

❌

❌

Access 'Disqualified' list and applicants

✅

✅

❌

Only applicants they uploaded.

Position profile > See and access applicants

✅

✅

Only applicants they're an interviewer for.

Only applicants they uploaded.

Position profile > Access disqualified applicants

✅

All positions they're assigned to.

Only applicants they're an interviewer for.

Only applicants they uploaded.

Position profile > See tags

✅

All positions they're assigned to.

✅

❌

Position profile > Edit tags

✅

All positions they're assigned to.

❌

❌

Applicant > See Changelog

✅

✅

❌

❌

Applicant > See 'Hidden' application form fields in profile

✅

✅

❌

❌

Applicant > See tags

✅

✅

✅

Only applicants they uploaded.

Applicant > Edit tags

✅

✅

❌

❌

Applicant > Add private comments

✅

✅

✅

Only applicants they uploaded.

Applicant > See private comments added by others

✅

✅

❌

❌

Applicant >Add scorecard rating

✅

✅

✅

❌

Applicant > See comments by others

✅

✅

✅

❌

Applicant > Add/edit/delete their comments

✅

✅

✅

Only applicants they uploaded.

Applicant > Send emails

✅

✅

❌

❌

Applicant > See 'Email' tab and interact with it

✅

✅

❌

❌

Who can access and send practical tasks?

Practical task templates can be created via Settings therefore, it is possible only for a user with administrator-level access to the Recruitment module, or for a system admin.
​
Users with the following permissions can send practical tasks to the applicant:

Who can access Recruitment reports?

While the Recruitment admin and System admin are able to see all reports, a Hiring group admin will see data that is relevant to their group.

The hiring manager has access to reports too, with data limited to the applicants the Hiring manager is assigned to

Return to Set up recruitment groups

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