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Permission levels in Recruitment
Permission levels in Recruitment

An overview of the permissions for recruitment group roles; Group administrator, Hiring manager, Interviewer, and External recruiter.

Oliver Cook avatar
Written by Oliver Cook
Updated over 5 months ago

Sage HR's flexible "Group" setup helps to configure permissions exactly as you need.

Each group can be nested under other group and this way allowing to set up a hierarchical structure of permissions.

Each group can have employees with the following access levels:

  • Group administrator

  • Hiring manager

  • Interviewer

  • External recruiter

πŸ“ŽNOTE: An External recruiter can only see the specific jobs they are helping to recruit for. They can only see applicants who they themselves have uploaded to the account (i.e. they can't see applicants who apply through a job board or careers page). External recruiters can see an applicants Timeline and perform some basic actions. They can't evaluate candidates (scorecards) or see scorecard evaluations from the internal team.


Here is a list of permissions for all of these groups:

Group administrator

Hiring manager

Interviewer

External recruiter

πŸ“ŽNOTE: Automatically has same admin access for sub-groups.

Settings > Group

Can see and manage their groups and sub-groups.

❌

❌

❌

Settings > Pipeline

❌

❌

❌

❌

Settings > Score cards

❌

❌

❌

❌

Settings > Email templates

❌

❌

❌

❌

Access to all positions

Only their group positions and subgroups

❌

❌

❌

Access to their group positions

βœ…

❌

❌

❌

Access to specific positions

Their group and sub-groups.

Only ones they're assigned to.

Only ones they're assigned to.

Only ones they uploaded.

Add new position

Only when tied one of their groups.

❌

❌

❌

Edit position

Only when tied one of their groups.

❌

❌

❌

Delete position

Only when tied one of their groups.

Can only archive.

❌

❌

Add new pool

βœ…

βœ…

❌

βœ…

Edit pool

βœ…

βœ…

❌

Only their own pools.

Delete pool

βœ…

βœ…

❌

Only their own pools.

Access to applicant profile

βœ…

All applicants to their assigned positions.

All applicants to their assigned positions.

Only applicants they uploaded.

Add new applicant

βœ…

βœ…

βœ…

βœ…

Edit applicant profile

βœ…

βœ…

❌

Only applicants they uploaded.

Fill custom fields in applicant profile, even if hidden from Interviewers and external recruiters

βœ…

βœ…

Only applicants they're an author for.

Only applicants they're an author for.

Delete applicant profile

βœ…

βœ…

❌

Only applicants they uploaded.

Drag applicants in pipeline

βœ…

βœ…

❌

❌

Copy applicant

βœ…

βœ…

❌

❌

Move applicant

βœ…

βœ…

❌

❌

Disqualify applicant

βœ…

βœ…

❌

❌

Access 'Disqualified' list and applicants

βœ…

βœ…

❌

Only applicants they uploaded.

Position profile > See and access applicants

βœ…

βœ…

Only applicants they're an author for.

Only applicants they uploaded.

Position profile > Access disqualified applicants

βœ…

All positions they're assigned to.

Only applicants they're an author for.

Only applicants they uploaded.

Position profile > See tags

βœ…

All positions they're assigned to.

βœ…

❌

Position profile > Edit tags

βœ…

All positions they're assigned to.

❌

❌

Applicant > See Changelog

βœ…

βœ…

❌

❌

Applicant > See 'Hidden' application form fields in profile

βœ…

βœ…

❌

❌

Applicant > See tags

βœ…

βœ…

βœ…

Only applicants they uploaded.

Applicant > Edit tags

βœ…

βœ…

❌

❌

Applicant > Add private comments

βœ…

βœ…

βœ…

Only applicants they uploaded.

Applicant > See private comments added by others

βœ…

βœ…

❌

❌

Applicant >Add scorecard rating

βœ…

βœ…

βœ…

❌

Applicant > See comments by others

βœ…

βœ…

βœ…

❌

Applicant > Add/edit/delete their comments

βœ…

βœ…

βœ…

Only applicants they uploaded.

Applicant > Send emails

βœ…

βœ…

❌

❌

Applicant > See 'Email' tab and interact with it

βœ…

βœ…

❌

❌


Who can access and send practical tasks?

Practical task templates can be created via Settings therefore it is possible only for a user with administrator-level access to the Recruitment module, or for a system admin.
​
Practical tasks can be sent to applicant by users with following level of access:


Who can access Recruitment reports?

While the Recruitment admin and System admin are able to see all reports, a Hiring group admin will see data that is relevant to their group.

The hiring manager has access to reports too, with data limited to the applicants the Hiring manager is assigned to


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