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How to import employees into Sage Payroll

Moving employees from another payroll system on Sage Payroll and HR.

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Written by Thandiwe Khoza

You can upload employee data in bulk, which saves time and avoids manual entry-especially helpful when managing a large workforce.

  1. Click the Import employees button.

  2. Select Use existing template and import.

  3. Drag and drop your completed Excel file into the Upload your file block.

    If there are errors:

    • Five or fewer errors will display on-screen

    • More than five errors will generate a downloadable error report

  4. Once the file is error-free, you’ll see the message:

  5. Click the Import button to proceed.

  6. A confirmation message will appear:
    “Payroll data imported”
    A toast notification will also appear in the top-right corner.

  7. Click Continue to return to the Dashboard.

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