Access time off reports
Select Reports from the main menu.
Select Time off.
Overview
Shows a high‑level view of time off, including:
A heatmap of employee leave
Most‑used time off policies
📎NOTE: Average percentage away uses this formula:
Days booked ÷ (number of employees × days in period) × 100.
Sage HR rounds the result down to a whole number.
Example
Example
January has 31 days
Ten days booked
Fifty employees
10 ÷ (50 × 31) × 100 = 0.645
Sage HR shows this as 0%.
Time off status
Shows a balance breakdown by policy.
You can filter by:
Date
Team
Location
📎NOTE: Exportable.
Time off reports
Shows time off requests for a selected date range.
You can:
View all employees or one employee
Filter by policy or request status
Display values in days or hours
📎NOTE: Exportable.
Awaiting approval
Shows all requests waiting for:
Approval
Resubmission approval
Replacement approval
You can approve or decline requests directly from this report.
Employee reports
Shows all time off taken by an employee during a selected period. Includes all policies assigned to that employee.
📎NOTE: Exportable.
Replacement persons
Shows employees who acted as replacement persons for time off requests.
You can filter by date range.
Unused days
Shows unused and available days for a selected policy.
The report groups data by team.
Select a bar to view individual employee balances.
Bradford factor
Shows the impact of sickness absence over the last 52 weeks.
Sage HR uses this formula:
Number of sickness occasions × number of sickness occasions × total days absent.
Individual allowances
Shows each employee’s individual allowance by policy.
Birthdays and anniversaries
Shows upcoming employee birthdays and work anniversaries.
📎NOTE: Exportable.
Long term leave
Shows active, previous, and future long‑term leave.
You can edit or delete long‑term leave entries.
Time off ledger
Shows a full audit trail of time off activity.
You can manually increase or decrease balances by recording transactions
📎NOTE: Exportable.